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Improve Your Payments Processing

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Improve Your Payments Processing
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Optimize Payments Processing in FIS Global for Peak Efficiency

Payments processing often faces bottlenecks, compliance risks, and various inefficiencies. Our platform helps you precisely identify where delays occur, pinpointing root causes. We guide you through practical steps to streamline operations, enhance financial control, and ensure regulatory compliance. Discover how to transform your payment workflows for greater efficiency.

Download our pre-configured data template and address common challenges to reach your efficiency goals. Follow our six-step improvement plan and consult the Data Template Guide to transform your operations.

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Why Optimize Payments Processing in FIS Global?

Payments Processing is a critical function for any organization, serving as the financial circulatory system. Within a robust platform like FIS Global, which handles a substantial portion of the global payment market, the efficiency and accuracy of these operations directly impact your bottom line, regulatory standing, and customer satisfaction. Inefficient payments processing can lead to a cascade of negative consequences, including increased operational costs, delayed working capital, missed early payment discounts, and even significant financial penalties due to non-compliance. Every payment request, approval, transfer, and reconciliation activity represents a point where delays or errors can occur, costing your business time and money. Understanding and optimizing the complete cycle, from initial request to final settlement, is not just about cost savings, it is about maintaining financial health and operational excellence in a competitive landscape.

How Process Mining Illuminates Payments Processing in FIS Global

Traditional methods often provide only a fragmented view of your payments journey, making it challenging to identify the true root causes of inefficiency or non-compliance. Process mining offers a transformative approach by leveraging event log data from your FIS Global system to reconstruct the actual, end-to-end flow of every payment transaction. By tracking each unique Payment Transaction ID as a case, you gain an objective, data-driven understanding of how payments truly move through your organization. This includes analyzing typical activities such as Payment Request Created, Payment Details Validated, Payment Approved, Payment Authorized, Funds Transferred, and Payment Reconciled. You can precisely identify where bottlenecks occur, observe deviations from your ideal process, and uncover hidden rework loops. For instance, process mining can reveal why certain payment types experience longer cycle times in the approval stage or why specific users frequently encounter Payment Error Identified events, offering clarity often obscured in complex systems like FIS Global.

Key Improvement Areas Revealed by Process Mining

Applying process mining to your Payments Processing in FIS Global can pinpoint several critical areas for improvement:

  • Bottleneck Resolution: Precisely identify where payments get stuck, whether it is during the Payment Approval stage, awaiting Payment Authorization, or delays in Funds Transferred. This allows you to target specific individuals, teams, or system steps for intervention.
  • Compliance Assurance: Gain verifiable evidence that every payment adheres to internal policies and external financial regulations. Detect instances where payments bypass required checks or approvals, providing proactive insights to mitigate compliance risks and enhance auditability.
  • Efficiency Gains: Uncover redundant steps, unnecessary manual handoffs, or excessive waiting times that inflate your Payment Processing cycle time. Streamline workflows to reduce operational effort and accelerate payment completion.
  • Error Reduction: Analyze patterns leading to Payment Error Identified and Payment Error Resolved activities. By understanding common error codes or specific processing users involved, you can implement targeted training or system enhancements to prevent future occurrences.
  • Optimized Working Capital: Faster, more accurate payments mean better control over your cash flow. Identify opportunities to accelerate Payment Settled and Payment Notification Sent, improving your overall working capital management.

Expected Outcomes for Your Payments Processing

By leveraging process mining to optimize Payments Processing within FIS Global, your organization can expect tangible, measurable benefits:

  • Reduced Payment Cycle Time: Achieve a significant reduction in the time it takes from Payment Request Created to Payment Reconciled, often by 15-30% or more, leading to quicker settlements and improved supplier relationships.
  • Lower Operational Costs: Minimize rework, reduce late payment penalties, and optimize resource allocation by eliminating inefficient steps and manual interventions.
  • Enhanced Compliance and Auditability: Strengthen your financial controls, ensuring every payment transaction is compliant with regulations. This provides greater confidence during audits and reduces the risk of costly penalties.
  • Improved Cash Flow Management: Faster and more predictable payment cycles directly translate to better cash flow forecasting and improved working capital utilization.
  • Increased Transparency: Gain a comprehensive, objective view of your entire payments operation, fostering data-driven decision-making and continuous process improvement.

Getting Started with Payments Processing Optimization

Embarking on the journey to optimize your Payments Processing in FIS Global with process mining does not require extensive prior experience. The power of process mining lies in its ability to translate complex event data into actionable insights, providing a clear roadmap for improvement. By focusing on your specific Payment Transaction ID, you can quickly identify the areas demanding attention and implement targeted changes for maximum impact. This approach empowers you to move beyond assumptions, ensuring that your efforts to improve Payments Processing are precise, effective, and yield significant returns for your organization.

Payments Processing Payment Transaction Management Financial Compliance Treasury Operations Accounts Payable Accounts Receivable Cash Flow Optimization Fraud Prevention Payment Reconciliation

Common Problems & Challenges

Identify which challenges are impacting you

Slow approval processes often lead to missed payment deadlines, impacting supplier relationships and potentially incurring late fees. This directly affects an organization's working capital and overall financial health, creating a ripple effect across the supply chain, especially in complex Payments Processing scenarios within FIS Global.ProcessMind leverages event logs to pinpoint exactly where approval delays occur and identifies the specific users or groups causing bottlenecks. By visualizing the actual flow, you can redesign approval workflows, implement automation, and reduce cycle times, enhancing efficiency within FIS Global payment operations.

Incorrect or incomplete payment details during validation lead to rejected payments, rework, and potential compliance issues. These errors cause significant delays and waste resources, increasing the operational cost of Payments Processing within the FIS Global system.ProcessMind identifies the precise points in the workflow where data validation errors frequently occur, highlighting problematic activities or sources. By analyzing these patterns, you can implement stricter controls, automate checks, and reduce manual re-entry, improving data quality and efficiency in FIS Global.

Extended periods for payment reconciliation tie up working capital and obscure the true financial position of the organization. Delays in matching payments with invoices or accounts create significant overhead and risk, particularly in high-volume Payments Processing environments like FIS Global.ProcessMind maps the entire reconciliation process, revealing where discrepancies arise and which steps cause delays. It provides insights into the root causes of long cycles, enabling you to streamline reconciliation activities, automate matching, and accelerate financial closes within FIS Global operations.

Payments frequently follow sub-optimal or convoluted paths, resulting in longer processing times and increased operational costs. Inefficient routing can lead to payments being handled by the wrong departments or requiring unnecessary approvals, a common challenge in Payments Processing within FIS Global.ProcessMind uncovers all actual payment paths, identifying deviations from the intended, most efficient route. By visualizing these variations, you can optimize routing rules, eliminate redundant steps, and ensure payments follow the quickest, most cost-effective journey through FIS Global.

Demonstrating adherence to financial regulations and internal policies is critical but often difficult without a clear, auditable trail of every payment transaction. Non-compliance risks significant fines and reputational damage, a constant concern in Payments Processing within FIS Global.ProcessMind provides a complete, immutable audit trail of every payment, showing who did what, when, and how. This comprehensive view allows for easy identification of non-compliant activities and ensures all regulatory requirements are met, strengthening governance in FIS Global.

Without a clear, comprehensive view of the entire Payments Processing journey from request to settlement, identifying where payments are stuck or why delays occur becomes nearly impossible. This lack of transparency hinders effective decision-making and risk management, especially with the intricate processes in FIS Global.ProcessMind constructs an accurate, real-time visual map of every payment transaction, showing its exact status and path. This allows you to monitor critical touchpoints, understand actual process variations, and gain the necessary insights to proactively manage payment flows and improve operational control within FIS Global.

Over-reliance on manual steps for exceptions, data correction, or re-routing significantly increases processing costs and introduces human error. These interventions slow down Payments Processing, tie up valuable resources, and reduce overall throughput within the FIS Global ecosystem, impacting scalability.ProcessMind automatically highlights all manual rework loops and ad-hoc activities in your payment workflows. By quantifying the frequency and impact of these interventions, you can identify opportunities for automation, standardize processes, and reduce the need for manual handling, leading to a more streamlined FIS Global operation.

Specific stages within the payment authorization workflow frequently become choke points, delaying payment execution and impacting liquidity. These bottlenecks often arise from inefficient assignment, resource constraints, or unclear escalation paths in Payments Processing with FIS Global.ProcessMind pinpoints the exact authorization steps that cause delays, identifying the responsible parties or system limitations. This granular analysis allows for targeted improvements, such as reallocating resources, redefining authorization rules, or automating routine approvals within FIS Global.

Inefficient workflows, excessive manual steps, and frequent errors collectively drive up the operational cost of processing payments. These hidden costs erode profitability and make it harder to scale operations effectively within the complex Payments Processing landscape of FIS Global.ProcessMind provides a detailed cost analysis for each step of your payment process, identifying where costs are highest and why. By exposing these inefficiencies, you can make data-driven decisions to optimize resource allocation and reduce processing costs across your FIS Global payment operations.

Failing to consistently meet payment due dates can lead to late fees, damaged supplier relationships, and missed early payment discounts. This inconsistency impacts financial performance and can signal underlying process inefficiencies in Payments Processing within FIS Global.ProcessMind tracks payment performance against due dates, highlighting patterns of non-adherence and their root causes. It helps you identify critical paths and bottlenecks that prevent timely payments, enabling proactive measures to ensure consistent on-time payments in FIS Global.

Resources, both human and system, are often not optimally used in managing payment transactions, leading to wasted effort and higher costs. Bottlenecks and rework create uneven workloads, impacting productivity and job satisfaction within Payments Processing on FIS Global.ProcessMind analyzes resource allocation and utilization across the entire payment lifecycle, identifying overloaded or underutilized resources. This insight allows for better workload balancing, targeted training, and strategic automation to maximize efficiency in your FIS Global payment operations.

Typical Goals

Define what success looks like

Accelerating payment approval turnaround directly impacts working capital and vendor relationships. Reducing delays ensures that funds are disbursed promptly, improving cash flow management and strengthening supplier trust within Payments Processing operations in FIS Global.ProcessMind identifies the precise stages causing delays in payment approvals by analyzing event logs for "Payment Approved" activities. It pinpoints bottlenecks and non-conforming routes, enabling targeted improvements to reduce approval times by 20-30% and optimize workflows.

Minimizing data validation errors is crucial for accurate financial transactions and reducing rework. Fewer errors in Payments Processing mean less time spent on corrections, preventing downstream issues and ensuring compliance within FIS Global's financial workflows.ProcessMind maps all "Payment Details Validated" activities, identifying patterns leading to errors. It reveals variations in validation processes and specific points of failure, enabling implementation of automated checks or standardized procedures to cut error rates by up to 50%.

Shortening the reconciliation cycle improves financial closing processes and enhances auditability. Faster reconciliation of Payments Processing in FIS Global ensures accurate financial reporting, reduces outstanding items, and minimizes the risk of discrepancies.ProcessMind visualizes the complete "Payment Reconciled" process, highlighting delays between "Payment Settled" and reconciliation. It identifies root causes for prolonged cycles, such as manual steps or system lags, allowing for process redesign to reduce cycle times by 15-25%.

Efficient payment instruction routing ensures payments reach their destination through the most optimal channels, reducing transfer costs and speeding up transaction times. Streamlining this process within FIS Global's Payments Processing enhances overall operational flow.ProcessMind analyzes the paths taken from "Payment Instruction Sent" to "Funds Transferred," identifying convoluted or unnecessary routing steps. It helps standardize and optimize instruction flows, potentially reducing routing inefficiencies and improving transaction speed by 10-20%.

Ensuring robust regulatory compliance in Payments Processing is paramount to avoid fines and reputational damage. This goal focuses on maintaining adherence to financial regulations and internal policies across all transactions within FIS Global.ProcessMind provides a transparent view of every payment transaction, from "Payment Approved" to "Payment Settled," allowing for comparison against predefined compliance models. It automatically flags non-compliant paths and activities, making audit trails readily available and ensuring 100% compliance adherence.

Achieving complete end-to-end visibility across all Payments Processing stages is critical for effective management and decision-making. This means understanding every step a payment takes within FIS Global, from request to reconciliation.ProcessMind constructs a comprehensive visual map of the entire payment lifecycle using "Payment Transaction ID" as the case identifier. It reveals all activities, dependencies, and actual process flows, providing unparalleled transparency into operations and identifying all "dark" processes.

Reducing manual interventions in Payments Processing decreases the risk of human error, improves process speed, and frees up resources for higher-value tasks. Automating repetitive steps in FIS Global transactions leads to greater efficiency.ProcessMind highlights all manual touchpoints and reworks across the payment journey, especially around "Payment Details Validated" or "Payment Error Resolved." It quantifies the frequency and impact of these interventions, guiding efforts to automate tasks and reduce manual effort by 25-40%.

Removing bottlenecks in the payment authorization process directly accelerates transaction flow and reduces payment delays. This ensures a smoother and more predictable Payments Processing cycle within FIS Global.ProcessMind pinpoints specific "Payment Authorized" activities or preceding steps where delays or rework occur most frequently. By visualizing variant analysis and resource allocation, it identifies the root causes of these bottlenecks, enabling targeted process optimization.

Lowering the operational costs associated with Payments Processing directly improves financial margins and efficiency. This goal focuses on identifying and eliminating inefficiencies that contribute to higher expenditures within FIS Global.ProcessMind identifies costly reworks, excessive manual steps, and non-value-adding activities across the entire payment lifecycle. By optimizing resource utilization and streamlining flows, it enables cost reductions of 10-20% through process simplification and automation.

Consistent adherence to payment due dates is crucial for maintaining financial health and avoiding late fees or penalties. This ensures timely payments and strengthens vendor and client relationships across Payments Processing in FIS Global.ProcessMind monitors the actual completion of "Payment Settled" activities against "Payment Due Date" attributes, identifying all deviations. It uncovers the reasons for late payments, such as delays in "Payment Approved" or "Payment Scheduled," allowing for corrective actions to improve adherence by 90%.

Optimizing the allocation and utilization of resources, both human and system, in Payments Processing can significantly enhance efficiency and productivity. This ensures that FIS Global operations run smoothly without over- or under-utilization.ProcessMind analyzes resource involvement in activities like "Processing User" and "Approval Authority," revealing bottlenecks or idle times. It provides insights into workload distribution and potential for re-allocation or automation, leading to a 15-20% improvement in resource efficiency.

The 6-Step Improvement Path for Payments Processing

1

Download the Template
2

Export Your Data
3

Upload Your Dataset
4

Analyze Your Process
5

Implement Improvements
6

Monitor Your Process
1

Download the Template

What to do

Get the specific Excel template designed for Payments Processing in FIS Global to ensure correct data structuring. This template guides you on the required data fields.

View Data Template Guide Download Template
Why it matters

A standardized template ensures your data is correctly formatted, reducing errors and enabling accurate analysis of your payment flows within FIS Global.

Expected outcome

A ready-to-use Excel template with the correct structure for Payments Processing data.

WHAT YOU WILL GET

Unlock True Efficiency in FIS Global Payments

ProcessMind transforms raw data into vivid process maps, revealing every step of your payments processing. Gain actionable insights into delays, compliance gaps, and optimization opportunities within FIS Global.
  • Visualize actual payment processing flows
  • Pinpoint exact bottlenecks and compliance gaps
  • Accelerate payment cycle times in FIS Global
  • Optimize financial controls and reduce costs
Discover your actual process flow
Discover your actual process flow
Identify bottlenecks and delays
Identify bottlenecks and delays
Analyze process variants
Analyze process variants
Design your optimized process
Design your optimized process

TYPICAL OUTCOMES

Measurable Impact on Payments Processing

These outcomes showcase the significant improvements organizations achieve by applying process mining to their Payments Processing workflows, driven by insights extracted from Payment Transaction IDs in systems like FIS Global.

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Faster Payment Approvals

Average reduction in approval cycle time

By identifying and removing bottlenecks in the approval workflow, organizations significantly shorten the time payments spend waiting for authorization, accelerating cash flow.
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Fewer Payment Errors

Decrease in data validation error rate

Process mining uncovers root causes of data entry and validation errors, leading to a substantial reduction in payment rework and manual interventions.
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Improved Compliance Adherence

Reduction in non-standard payment variants

Gain clear visibility into payment processes to identify and rectify deviations from standard operating procedures, ensuring regulatory compliance and reducing risk.
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Lower Operational Costs

Cost savings from reduced manual effort

By automating repetitive tasks and eliminating unnecessary manual interventions, organizations achieve significant cost reductions in payment processing operations.
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Full Process Visibility

Understanding of end-to-end payment flow

Achieve complete transparency into every step of the payment journey, from request to reconciliation, enabling informed decision-making and continuous improvement.
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Higher On-Time Payments

Increase in payments settled by due date

By identifying and removing delays in the payment cycle, organizations significantly improve their on-time payment rate, strengthening vendor relationships and avoiding late fees.

Results vary based on process complexity, data quality, and specific system configurations. These figures represent typical improvements observed across various implementations.

FAQs

Frequently asked questions

Process mining directly identifies inefficiencies and bottlenecks within your FIS Global Payments Processing workflows. It visualizes the actual process flow, revealing hidden delays, compliance gaps, and areas with excessive manual intervention. This data-driven insight allows you to make targeted improvements to accelerate payment approvals and reduce operational costs.

To begin, we need access to event logs from your FIS Global system for Payments Processing. The critical data points include a case identifier, the Payment Transaction ID, activity names, and corresponding timestamps for each event. These elements allow us to reconstruct the complete end-to-end journey of every payment transaction.

You can expect significant improvements such as accelerated payment approval turnaround, reduced payment data validation errors, and shortened payment reconciliation cycles. Process mining also enhances payment regulatory compliance and minimizes manual payment interventions. Ultimately, these lead to lower operational costs and better adherence to payment due dates.

The primary technical requirement is establishing a secure connection to extract event data from your FIS Global system. You will also need a process mining platform, which can be cloud-based or on-premises. Initial setup may require support from your IT team for data pipeline creation and ensuring data security.

Initial valuable insights, such as identifying major bottlenecks and process variations, can emerge within a few weeks after data connectivity is established and the first models are built. Deeper, more comprehensive optimization projects typically unfold over several months as continuous analysis refines the understanding and tracks improvement impact.

While initial data extraction and transformation require effort, modern process mining tools automate much of the analysis. This makes the overall project significantly less time-consuming and more efficient than traditional manual process analysis methods. The focus shifts to interpreting insights and implementing changes, not just data collection.

Absolutely, process mining is exceptionally effective at pinpointing the exact stages and individuals responsible for approval delays within your Payments Processing. It quantifies the impact of these delays and highlights deviations from standard approval paths. This detailed visibility enables precise interventions to accelerate approvals.

Process mining tools are designed to work with real-world data, which often contains inconsistencies. Part of the initial setup involves data cleansing and transformation to ensure accuracy. The process itself can also help identify data quality issues, leading to improved data governance over time.

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