Process Mining ROI Calculator

The calculator estimates potential benefits in three areas:

Time savings from reduced handling time, including rework. Compliance and error savings from fewer incidents and their associated costs. Other direct cost savings based on your annual process costs.

It also estimates ProcessMind costs based on the plan inputs you select. The result is an estimate based on your assumptions, not a guarantee of savings or a forecast of actual results.

Enter the annual case volume, average handling time per case, labor cost per hour, and expected time reduction. The calculator uses these inputs to estimate baseline hours, hours saved, and the value of that time.

Formula:

Time savings value = annual cases × average hours per case × expected time reduction × labor cost per hour

Use a realistic average for the full case, including rework. If cycle time includes waiting, separate that from hands-on labor time unless you can show that the waiting time has a financial impact. Process mining can help you identify delays and rework, but your estimate should reflect the changes you expect to make.

Enter the number of incidents or errors per year, the average cost per incident, and the expected incident reduction. The calculator estimates how many incidents could be avoided and the associated savings.

Formula:

Compliance savings = incidents per year × average cost per incident × expected incident reduction

Include costs you can substantiate, such as rework, investigation, fines, or customer impact. The expected reduction is an editable assumption, not a claim that process mining will prevent every incident.

Enter the baseline annual process cost and the reduction you expect. Depending on your process, this could include logistics, procurement, outsourcing, or inventory costs.

Formula:

Other cost savings = baseline annual process cost × expected cost reduction

Avoid counting the same benefit twice. For example, if your time-savings estimate already includes rework, do not count that rework cost again as an incident or direct cost saving.

The calculator adds the estimated annual benefits and compares the total with the estimated annual cost of ProcessMind.

Total annual benefits = time savings value + compliance savings + other cost savings

Net annual benefit = total annual benefits − estimated annual ProcessMind cost

Return on investment = net annual benefit ÷ estimated annual ProcessMind cost × 100

Payback period = estimated annual ProcessMind cost ÷ total annual benefits

The payback estimate uses annual figures and excludes implementation effort and data preparation. If total annual benefits are zero or less, the calculator cannot provide a meaningful payback period.

Every default value is an editable assumption. Before sharing the result, replace defaults with figures you can explain and support.

Annual cases: Your process volume over a representative year. Average time per case: Handling time, including rework where relevant. Labor cost per hour: Fully loaded labor cost. Time reduction: A cautious estimate based on changes you expect to make. Incidents and incident cost: Recorded incidents and costs your finance or compliance teams can validate. Incident reduction: A cautious estimate, not an assumed outcome. Baseline process cost: Costs relevant to the process and not already counted elsewhere. Other cost reduction: An editable estimate that avoids double counting. ProcessMind licences: Your Process Intelligence seats and the dashboard viewers who follow the results.

The calculator excludes implementation effort and data preparation. Add those costs separately when building your business case. Your result depends on the inputs, scope, and cost assumptions behind it.

Read the cost structure

Review the output as a scenario with your process owner, finance partner, and implementation team. Check the case volume and cost baseline, document why each reduction assumption is reasonable, and account for excluded costs. You can compare a conservative scenario with your expected scenario by changing the editable inputs.

Build the business case