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Build Your Business Case
Start from what you need to achieve. Pick the role that fits you best, describe the solution in business terms, and this calculator translates it into the licences, portal viewers, and budget that fill it. The estimate covers the subscription, excludes VAT, and is not a quote.
Build your ProcessMind package
What do you want to achieve?
Choose the role closest to your day-to-day work. We use it to prefill a realistic business case that you can adjust freely.
Model & document
For everybody who makes how work happens visible.
Model & document
For everybody who makes how work happens visible.
Architect & govern
For everybody who connects and controls the process landscape.
Architect & govern
For everybody who connects and controls the process landscape.
Process Mine & improve
For everybody who measures how work actually runs.
Process Mine & improve
For everybody who measures how work actually runs.
Partner & resell
For everybody who delivers ProcessMind to their own clients.
Partner & resell
For everybody who delivers ProcessMind to their own clients.
Your business case
Describe the solution in business terms. The estimate fills it with the licences and viewer packs that match, and nothing you do not need.
Pre-filled with values for step 1 selection:
Model & document
The core: people who draw, document, and improve processes.
Model, document, and improve processes
Govern, publish, and run a process portal
Portal viewers view published processes without editing. Every publishing seat comes with 10, and extra packs add 100.
Mine event data, build dashboards, and simulate
Every Process Intelligence seat comes with 3 dashboard viewers: they can view the portal and its dashboards, with no exports.
One more separate environment (its own workspace and data) from Process Architecture up, each adding 100 portal viewers. €150.00 per month (€140.00 at 10–24 environments, €130.00 at 25+).
Each pack adds 5,000 usage credits per month for €200.00. Packs reset every month and do not roll over.
Billing
The annual rate improves as your committed paid-seat count grows.
Annual discount on seats
The discount grows with your total seat count. Your rate is highlighted; add-ons keep their own pricing.
Your partner business
A partner contract combines a pool of seats you can move between clients with a fee per client. Every client gets its own separate environment, 100 portal viewers, and 3 dashboard viewers.
Each client gets its own environment and data. The number of clients sets your per-client fee.
Seats you can move between clients
Move seats between clients as projects change. The number of clients sets the per-client fee, never the seat count.
Total seats: 10
Add-ons
Add-ons use your partner rate; the volume discount never applies to them.
Your enterprise rollout
Enterprise is priced in a contract, not from a price list. Give us the shape of the rollout and we will put the agreement together with you.
White-label and OEM run as an Enterprise agreement with your own brand and a platform fee per end client. Tell us the shape of your platform and we will put the agreement together with you.
Each end client gets its own isolated environment under your brand, all managed from your one account.
Named users who build, govern, and analyse for your customers.
Your estimate
Business case for
Licensed editors
0
Portal viewers
0
Dashboard viewers
0
Add at least one seat to see an estimate.
Your licences
- Portal capacity
- Dashboard viewer capacity
Add-ons keep their own pricing: the volume discount never applies to them, and the partner rate does once you partner with us.
Estimated cost per month
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Estimated cost per year
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Annual discount
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Monthly billing pays the full price. Switch to annual billing to get the discount for your seat count.
Where this pays off
- Every process documented and viewable in one place
- Processes clear for the full organisation: owners, governance, and a portal everyone can view
- Full architecture: levels, ownership, and standards in one model
- The real process, mined from your own data: bottlenecks, variants, and root causes
- Improvements measured and tested: dashboards, process health, and simulation
- Start small and grow when ready: seats, viewers, credits, and environments are all adjustable
Foundation and Architecture are capabilities your organisation needs, not an ROI project: you buy the licence for process clarity and control. The financial case starts when you add process mining.
Financial case from the ROI calculator
These numbers come from the ROI calculator you completed. Change an assumption there and jump back to see the update here.
Estimated annual savings
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Net benefit per year
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Return on investment
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Payback period
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Planning a rollout at this scale? An Enterprise agreement adds unlimited viewers (fair use), as many environments as you need, custom enterprise SSO, and MCP Server access. Talk to us.
Estimated pricing in your selected currency, excluding VAT. Seat prices and add-ons use the selected currency’s price list. Your contract and the price at checkout are the ones that apply. See the pricing page
Process Foundation
- BPMN 2.0 modelling and documentation
- AI process generation and assistant
- Process catalog and real-time collaboration
- Export to BPMN and PNG
Process Architecture
- Everything in Process Foundation
- Process landscape and value streams
- RACI ownership and governance
- Interactive process portal
- 10 portal viewers per seat
- Two environments: production + sandbox
Process Intelligence
- Everything in Process Architecture
- Process mining and variant analysis
- Dashboards and process health
- Simulation and animation
- 3 dashboard viewers per seat
- Export analysis and data
- Unlimited model and documentation exports
- REST and Data API (usage-based)
- Workspace and portal styling
- EU-hosted in Frankfurt
Business case for
Clients you will run
0
Total seats
0
- Seats
- Client fees
- Extra portal viewer packs
- Dashboard viewer packs
- Credit packs
Estimated annual cost
—
per month
—
Price per client / year
—
the tenant fee at your partner rate
Where this pays off
- Every client in their own secure environment, managed from one account
- Low cost per client: partner rates on seats, client fees, and packs
- Start small and grow when ready: add seats or clients as projects land
Every client includes
- Its own separate environment and data
- 100 portal viewers
- 3 dashboard viewers
- Credits shared across your partner organisation
Partner contracts are agreed with our partner team. Seats get the better of your partner rate and the volume discount; client fees get your partner rate. The two are never added together. Values are shown in EUR.
Enterprise agreement
How far does the rollout go?
There is no published price for this one. Seats, environments, viewers, integrations, and services are agreed with you. Tell us what the rollout must cover and we will price it in the contract.
Typical in an Enterprise agreement
- Unlimited viewers under fair use
- As many environments as your organisation needs
- Custom enterprise SSO
- MCP Server & Bring Your Own AI
- Full white-label and OEM rights
- Priority enterprise support
- Negotiable AI credits
Enterprise has no published price.
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